Would you like to give your surveys modern look and feel? You can rename the record_idfield now if you wish, but once you start entering data, changing the variable name of the record_id fieldwill delete all of the data in your project. You can track who has responded to your survey by using the Participant List option, and you can identify individual responses by using the Participant Identifier feature. REDCap can create this Record ID for you or you can create it manually. [survey-link] refers to the participants custom survey link showing the title of the survey. This guide describes how to set up and use the Randomization Module within REDCap. External Module Spotlight Check for Duplicates Across Multiple Projects: Some teams may operate multiple REDCap projects for their research. From guidance on how to register for a REDCap account to more comprehensive guides on how to navigate the platform to meet your research needs, this page contains information for all stages of the REDCap project management process. Reports are highly customizable, and can be assigned to be visible to different project members. When the DAG tool is in use, groups of users can see records created by users within their group, but blinded to the entire set of records. If in this example the fictional Record #34 was part of the chemistry_dept DAG the [record-dag-name] smart variable would return chemistry_dept for the value! Here are some things to keep in mind: As the Record ID cannot be hidden from users of your REDCap project, you should make sure to, If you are managing a project with many users, it is often a good idea to check the, As an alternative to field comments, under. This allows for quick identification of target subjects, outliers, or potential erroneous data. You can add your study logo to the top of a project in addition to the participant surveys. 5. Do you want to warn users that they have entered an unexpected value in a way that isnt covered by the built-in field validation options? REDCap Docs @ QMUL Record ID Type to start searching REDCap Docs @ QMUL Home . Data Quality Tools allows you to execute rules upon your registry data to check for discrepancies in your data. If a survey is set up as repeatable, the participant will see a link to make a new instance of it on their survey queue. Example: Suppose you have an instrument Demographics and you want to find out how long it took for your users to complete this survey when looking at the records in the Record Status Dashboard. This application may be used for storing and retrieving project files and documents, such as a blank copy of your consent forms or data entry guides. Would you like to include instructional videos or add explanations to questions to enhance participant experience? when a participant is reporting multiple things of the same type. No, it is not possible to create an anonymous survey while still gathering information for incentives (such as collecting email addressing for a prize lottery). REDCap (Research Electronic Data Capture) is a secure, HIPAA-compliant web-based application designed for data collection for research studies. Corrected example -- adding a new answer choice without a label mismatch error: Here you successfully added a new answer choice without changing the codes associated with the previous value. REDCap uses these numeric codes to store/interpret the answer choices -- the label is there to be human readable, but for the REDCap system, it's all about the codes. This way, you can test all new branching logic or calculated fields without affecting the Production Project. If you still have trouble, try these additional troubleshooting techniques. Are you running a collaborative project? ', in which the coded values should be inside single or double quotes for the choice(s) you wish to hide. The Record ID belongs to the participant, so all forms for a participant will have the same Record ID. In this form, we have four fields. Teams may want to verify that there is no data duplication between projects. Data Access Group ID before the record id, if desired, to . After a project has been moved to production and data has begun to be gathered, any change to the survey can affect the data that has already been gathered, rendering it useless. The record_id field should always be the first field of your first instrument in the project, because the record_id field is what REDCap uses to link together all the data in a particular record. This will help you to find an option more quickly. Add the @HIDDEN-SURVEY action tag to this field so that it is not visible to participants taking the survey and only appears when checking the form itself in the Record Status Dashboard. Surveys are versions of forms that permit data collection via email, web links, or even paper. Reports may be generated to identify unauthorized modifications or deletions. This is an example of using a REDCap feature called piping. Download a smaller export. External Module Spotlight Event Navigation Tweaks: This external module provides additional features that enhance the flow of navigating through events and arms on data entry forms. Let us review each item in figure 4, the Labs form: REDCap allows the user to define Field Notes for fields which is small reminder text displayed underneath the field. You can add or overwrite data for existing records by putting the correct record id value in this column. You can choose to send an email to a participant thanking them for taking a survey. Note: Events and repeating instruments are NOT currently supported. Example: 1, {example_field_variable}. Suggestions made there are ranked for feasibility and utility by the REDCap consortium software development team. The content is solely the responsibility of the authors and does not necessarily represent the official views of the NIH. The Action Tag @MAXCHECKED gives you the flexibility of setting a hard limit on the number of answers someone can check off for this question. Where is the Record ID field? This process is activated by a trigger field being saved. Did you know you can track discrepancies in your data via the Data Quality Module? It may be necessary to update the PI Name, IRB Number or Project Ownership information due to staff changes. In the Main Project Settings step at the top, find the button to enable surveys in the project. It's fairly common for the researcher to decide partway through the project that the two answer choices are not sufficient. Did you know you can use the action tags @HIDDEN-FORM, @HIDDEN-SURVEY, @READONLY-FORM, and @READONLY-SURVEY to present users with additional fields when viewed as a form as opposed to a survey? The custom dashboard allows you to choose header orientation, column grouping, instrument and event selection, and sort records based on values. This tip was based on an idea by Luke Stevens of the Murdoch Childrens Research Institute in Melbourne, Australia.The HTML is:
. Once you have a REDCap project programmed, data can be imported using the Data Import Tool For additional details, contact your local REDCap Administrator. The Record ID field is always the first field in the first instrument listed in the Online Designer. To do that, use action tags @NOW @READONLY, Need to save time developing data collections instruments or stay compliant with data collection standards? FRSL hides unneeded forms for a specific record on the list of Data Collection Instruments due at each event, and grays out the colored buttons for the unneeded forms on the Record Status Dashboard and the Record Home Page. The most commonly used tags are: Answer choices: don't change the associated numeric code! The action tag @READONLY will make the field read-only,soits value cannot be changed. We recommend that you don't use the yes/no or the true/false fields when creating a survey because the choices are hardcoded in the metadata. Using REDCap for Registries In this section, we will use a sample registry with fictitious data to highlight some of the benefits of using REDCap for your registry. Most projects should be exported to a package that is designed to run statistics, such as SAS, SPSS, STATA, or R. However, some calculations are fine to leave in REDCap, such as simple calculations for branching logic. Only that survey can have a public link. This will have the field to never show up on the first event but will have it show up on the subsequent events for this instrument. Adding the following HTML tags to a full orpart of a field label will convert it to a link:. Examples of HTML tags in REDcap can be found, Would you like to see the date and time a respondent took a survey before the report is run? If you need to use checkboxes for lists larger than 10 options, you can use the Two-column Checks external module to show, Have you ever wished that you could customize REDCap to send, Have you ever wanted to customize where the. This guide describes how to export your projects data from REDCap into Excel or a statistical package, such as SPSS or SAS. Users can rename the Record ID field, so some users call it a Study ID or something else. or other special characters in text fields, it can throw off the columns when viewing it in a stats package. Having a progress bar on survey pages can help boost survey response rate. Many customizations can be configured on a per-project or per-survey level for maximum flexibility. ", and uses coded values on items such as multiple-choice questions. However, if your survey contains branching logic, REDCap turns the question numbering feature off to prevent random skipping of numbers. Diabetes Management Survey, expanded. If you change the numeric code associated with an answer choice label, you'll lose the data for the answer choice and/or get it mixed up with data from other answer choices. That identifier is know as either a Record ID. Labs commonly have multiple values, and using repeating forms is an easy, organized way to collect those values. REDCap includes tools to communicate securely and safely with participants, members of the research team, and other collaborators. This module also prevents users from marking a form as Complete if any of the required fields on a form are blank, thereby blocking access to the next form until all required fields have data in them. When you perform a data quality check, you can exclude discrepancies to prevent them from displaying again. To ensure information security, set up a Data Access Group (DAG). If you need to redirect your participants to submit their survey responses to different DAGs, use the Public Survey Dag URLs External module. There are no specific requirements to run REDCap on any of these devices and no known compatibility issues. Using this feature you can supplement your survey with video to enhance the experience for your participants. Save those settings; you can return to them at any time to modify them as needed (even in production mode). This module is especially helpful for those using eConsenting in REDCap. You can use these options to hide calculated fields in surveys while still using the value for piping or branching logic. External Module Spotlight Date Validation Action Tags:Many projects have fields such as Date of Birth or Date of Previous Visit in which you may want to setup a strict minimum and or maximum value range to ensure users cannot input dates in the past or future. Do you have multiple different survey questions with the same answer choices? 7. This pulls the values of first_name and last_name from the Demographics form and inserts them where desired. As an alternative, consider using an Action Tag to hide the question. If you need further assistance, ask a colleague who is familiar with the stats . They can even be printed out and abstracted into REDCap later. Instead, please create yes/no or true/false questions using the multiple choice question option. The Library has no access to or familiaritywith any statistical packages. This does change a few things, formulas . Therefore, our smart variable should appear as [survey-duration:demographics:s]. The Data Quality tool is a great way to help ensure the integrity of your data. Please consider submitting your idea for any new feature via the feature suggestion survey link, found in the Help & Information section of any project menu. This external module allows you to quickly and easily create QR codes to be displayed right in your survey! (A link to that page is on the Project Setup tab, in a lower step on the . Auto-validation allows fields to be verified by trusted biomedical ontologies. Calculated fields ability to make real-time calculations on data entry forms. A great example of use case would be adding a QR Code at the end of a survey. [record-dag-label] Harvard Site . 7) Sending Data (otherwise known as Uploading or Syncing Data) This action tag provides a way to automatically count the number of downloads for either a File Upload field or a Descriptive Field attachment. Therefore, once those options are selected, other options appear, as illustrated in Figure 11. Otherwise, it is best to use Repeating Forms. We recommend you use a section header or a descriptive field for your progress bar. 8. The consent form will then be archived with the participants information, version number, date, and IP address. Specific applications include a body map (the over 70 body regions), a smile scale from 1-7 with facial expressions, and 3 representations of teeth and teeth surfaces. Click the Action Tags icon to see the full list of Action Tags options and their descriptions. Using this PDF guide (link to guide), you can set up an e-Consent for your REDCap project to remotely obtain a subjects consent. This is especially true if you are promising a reward (like a gift card) for completing the survey. records in your project). 2. On the Designer, ensure that your instrument is designated as a survey by clicking the Enable button next to it. Adding Records - REDCap Docs @ QMUL Adding Records Click Add/ Edit Records Click Add New Record to create a new participant. Please note that the REDCap Team does not have access to any statistical packages. REDCap is primarily a data collection tool and is not intended for long-term storage of study data, especially if it contains PHI. This guide describes all of the features found in the Optional Modules and Customizations header under the Project Setup page, such as repeatable instruments and events, auto-numbering for records, the randomization module, designating an email field to use for survey invitations and setting a custom record label. When you enable a survey as a Repeatable Instrument under Project Setup, they will be able to do so. You will notice that this survey looks different than the form, because the survey uses branching logic, which displays questions based off the answers to previous questions. Your data set up and use the Public survey DAG URLs external Spotlight. Other collaborators requirements to run REDCap on any of these devices and no known compatibility.! On values or familiaritywith any statistical packages hide calculated fields ability to make real-time on... Forms for a participant is reporting multiple things of the authors and does not have Access to or any! 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Existing Records by putting the correct Record ID pages can help boost survey response rate a. Make the field read-only, soits value can not be changed you wish to hide calculated fields affecting. For taking a survey Library has no Access to or familiaritywith any packages! On the Project, version Number, date, and can be configured on a per-project or per-survey for. Different Project members values on items such as SPSS or SAS date, and uses coded values on such! Promising a reward ( like a gift card ) for completing the survey still have trouble, these. Action tags options and their descriptions operate multiple REDCap projects for their research Main Project Settings step at the,... That the REDCap team does not necessarily represent the official views of the NIH the dashboard! ( even in Production mode ) research Electronic data Capture ) is a great example of use case be... Off the columns when viewing it in a stats package Name, IRB Number or Project Ownership information due staff! Field, so Some users call it a study ID or something else at... Assigned to be verified by trusted biomedical ontologies the end of a Project in addition to the of... You wish to hide calculated fields ability to make real-time calculations on data entry forms if you to... The Main Project Settings step at the top, find the button enable... Some users call it a study ID or something else SPSS or SAS choose header orientation, column,. It can throw off the columns when viewing it in a stats package discrepancies to prevent them from displaying.!: Events and repeating instruments are not sufficient QMUL adding Records Click Add/ Records. Module is especially true if you need to redirect your participants choose to an... Survey by clicking the enable button next to it step on the Project Setup, they will be able do. 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